Your business runs on tribal knowledge.
That’s the problem.
When the way things get done lives only in someone’s head, every new client, every hire, every AI tool starts from zero. We build the Notion system that changes that — a real operating architecture, not a prettier to-do list.
You’re managing clients from spreadsheets, Slack, and memory.
You know Notion can fix this but every time you try to build the system you end up with something too complicated to maintain or too simple to be useful. You need an architecture designed for how agencies actually work.
You’re the only one who knows how everything works. That’s a liability.
If you stepped away for two weeks, what would break? SOPs, client context, project status — documented, findable, usable by anyone including an AI.
You want Claude to actually know your operation.
A Notion workspace built with the right metadata structure becomes something Claude can read, reason about, and act on. We build the architecture that makes that possible.
A Notion workspace that looks organized and one that actually runs a business are two different things.
Most Notion setups fail the same way: too many databases with no clear relationships, task lists that don’t connect to clients or content, SOPs nobody can find. The system gets abandoned because it created more overhead than it removed.
The 6-database architecture we build covers every operational layer of a small agency — tasks, content, revenue, relationships, knowledge, and a daily dashboard — connected so data flows automatically. We run this architecture live. It is our actual operating system.
A working Notion OS. Not a template to figure out yourself.
Every engagement ends with a configured, documented, ready-to-use Notion workspace — with the architecture designed for your specific operation.
- 01
Operations audit and architecture design
We map your current operation and design the database structure around your actual workflow, not a generic template.
- 02
6-database build and configuration
All six databases built — Master Actions, Content Pipeline, Revenue Pipeline, Master CRM, Knowledge Lab, and HQ dashboard — with all relations and views configured.
- 03
Client portal setup
Air-gapped client portal pages for your active clients with proper permissions — clients see their work without seeing your operation.
- 04
SOP documentation and Knowledge Lab
Your core operating procedures documented correctly, with the metadata structure that makes them findable by both you and Claude.
- 05
Claude integration layer
The claude_delta metadata standard applied to every key page, the Context Index built, and Notion MCP configured so Claude can read and write your workspace directly.
- 06
Daily operating rhythm and handoff
Morning triage, end-of-day close, and weekly review documented and practiced. You’re using the system on day one.
Conversation
We talk through your operation — what you track, what breaks, what the system needs to answer. 30–45 minutes.
Architecture
We design the database structure and relation properties for your specific operation before touching Notion.
Build
We build and configure the full system — databases, portals, SOPs, Claude integration. Most complete in 5–10 days.
Handoff
A walkthrough covering the daily rhythm and how to maintain the system. You leave knowing how to run it.
I run my entire operation from a Notion workspace. I built it myself and use it every day.
The Notion Command Center — six databases, multiple business entities, a live Claude integration with BigQuery-backed knowledge infrastructure — is the operational system that makes the whole thing run. It is not a showcase. It is the daily interface.
I’ve built this architecture twice, rebuilt it once, and iterated on it for two years. I know where it breaks and what makes the difference between a Notion system that gets used and one that gets abandoned two months after it’s built.
Based in Tacoma, WA. Happy to get on a call and tell you honestly whether this is the right fit.
Tell us what your operation
actually needs to track.
Describe what you’re managing and what keeps falling through the cracks. We’ll tell you honestly whether we can help and what it would look like.