The most common objection restoration contractors raise to Scope 3 emissions reporting is that it requires tracking data they don’t have. In most cases, the data exists — it’s just not being retained in a form usable for emissions calculation. The RCP 12-point standard formalizes what every job ticket should contain.
Group 1: Transportation Data (Category 4)
Data point 1 — Vehicle log: For each vehicle used (crew vehicles, equipment trailers, pack-out trucks, heavy equipment), record vehicle type, number of round trips to the job site, and round-trip mileage. Source: dispatch records, GPS fleet data, or driver logs.
Data point 2 — Waste transport log: Separately from crew/equipment transportation, record vehicle type, trips, and mileage for all waste hauling — to landfills, transfer stations, hazmat facilities, or wastewater treatment facilities. Often omitted from job documentation when waste hauling is subcontracted, but emissions belong to the job regardless.
Data point 3 — Equipment power source: Document whether drying/filtration/processing equipment operated on building electrical supply or contractor-supplied generators. If generators, record fuel type and quantity consumed. Determines whether equipment energy is Scope 2 (building electricity, property owner) or included in contractor’s Scope 3 calculation.
Group 2: Materials Data (Category 1)
Data point 4 — Chemical treatments log: Volume of each chemical product applied: antimicrobials (liters by product type), biocides, encapsulants, deodorizing compounds, wetting agents. Can be estimated from square footage and application rate if purchase records are not job-specific.
Data point 5 — PPE consumption log: Units of disposable PPE consumed: Tyvek suits, gloves (pairs), N95/P100 respirators, boot covers, eye protection. Can be reconstructed from supply orders or estimated from job duration and crew size using standard consumption rates.
Data point 6 — Containment materials log: Meters of polyethylene sheeting, number of zipper doors installed, HEPA filter media units replaced. Primarily relevant for mold remediation, hazmat abatement, and Category 3 water damage.
Group 3: Waste Data (Category 5)
Data point 7 — Debris volume by waste category: Weight or volume by category: standard C&D debris (tons), regulated hazardous materials (tons by type), contaminated water (liters or gallons). Source: disposal facility receipts, dumpster manifests, or tank/extractor volume logs.
Data point 8 — Disposal method and facility: For each waste category, record the disposal facility used and disposal method (landfill, recycling, hazmat incineration, wastewater treatment). Facility name is sufficient — national average emission factors apply where facility-specific factors are unavailable.
Group 4: Demolished Materials (Category 12) and Context
Data point 9 — Demolished materials log by type: Weight of each building material type removed: drywall (tons), flooring by type, insulation by type (tons), wood framing (tons). Source: demolition scope documentation, dumpster weight receipts.
Data point 10 — Installed replacement materials (reconstruction only): Weight of new building materials installed if reconstruction is within the contractor’s scope. Available from purchase orders or materials delivery receipts.
Data point 11 — Job classification: Job type, damage category/class, affected area in square feet, building construction type (pre/post-1980 for hazmat assumptions).
Data point 12 — Job timeline: Start date, completion date, client property identifier. Assigns emissions to the correct reporting year and property for portfolio-level Scope 3 inventory.
What if some data points are unavailable?
Use RCP’s proxy estimation methodology — standard consumption rates by job type and damage class. Document which data points were estimated and the basis for each estimate. A documented estimate is far more useful to your client than no data.
Who should be responsible for capturing these data points?
Data points 1-3 and 11-12 at the project management level. Data points 4-10 may require field crew input. Designating a data capture owner at job setup and building capture into the close-out checklist is the most reliable approach.
Can existing job management software capture these data points?
Most major restoration platforms (ServiceMonster, Xactimate, Jonas) can accommodate these as custom fields. The RCP will publish integration guidance for common platforms as the standard matures.
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